Job Title: Office Coordinator

Location: 122 Lisburn Rd, Belfast

Job Type: Full-time
Salary: £25 - £28K

About Us:
Property People is an estate agents that deal with a variety of sales and lettings and short term lettings. We are seeking a highly organized and efficient Admin Coordinator to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our administrative functions.

Job Overview:
The Admin Coordinator will be responsible for managing day-to-day administrative tasks, coordinating office activities, and providing support to various departments. The role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Administrative Support:

Perform general administrative duties, including answering phones, managing emails, and handling correspondence.
Schedule and coordinate meetings, appointments, and travel arrangements for staff.
Prepare and distribute meeting agendas, minutes, and other relevant documents.
Office Coordination:

Manage office supplies and inventory, ensuring that all necessary items are stocked and available.
Coordinate with vendors and service providers to maintain office equipment and facilities.
Oversee office layout, cleanliness, and organization.
Data Management:

Maintain accurate records and files, both electronic and physical.
Update and manage databases, ensuring data integrity and confidentiality.
Assist in preparing reports, presentations, and other documentation as needed.
Communication and Correspondence:

Serve as the primary point of contact for internal and external communications.
Draft, edit, and proofread letters, emails, and other communications.
Ensure timely and professional responses to inquiries and requests.
Project Coordination:

Assist in planning and coordinating company events, meetings, and projects.
Provide support to project teams and follow up on action items.
Human Resources Support:

Assist with HR-related tasks such as onboarding new employees, maintaining employee records, and coordinating training sessions.
Support the recruitment process by scheduling interviews and managing candidate communications.
Financial Administration:

Process invoices, expense reports, and purchase orders.
Assist in budget tracking and financial reporting.
Liaise with the finance department to ensure timely and accurate processing of payments.
Customer Service:

Provide excellent customer service to clients, visitors, and staff.
Address and resolve any issues or concerns promptly and professionally.
Assist in maintaining a welcoming and efficient office environment.

Key Skills and Qualifications:

Proven experience as an Admin Coordinator, Administrative Assistant, or similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Knowledge of office management systems and procedures.
High level of discretion and confidentiality.
What We Offer:

A supportive and collaborative work environment.
Opportunities for professional development and growth.
Competitive salary and benefits package.
The chance to be a key contributor to the success of our company.
How to Apply:
Interested candidates should send their CV and a cover letter outlining their qualifications and experience to by 11/7/24.